- February 9, 2023
- Symphony Ragan, Content Planning & Strategy
Your company’s employee welcome packet is an essential part of onboarding new hires and fostering a positive, productive working relationship. The packet should include a comprehensive overview of your business’s policies, expectations, and procedures. But how do you make sure that the packet is complete and easy to use? Here’s your guide for creating the perfect PDF employee welcome packet.
- Set Goals for Your Packet
Before you start creating your employee welcome packet, you should set clear goals for what you want it to accomplish. Think about what information you need to include for new employees to become well-informed about their job duties and company policies. Do you need to include a detailed explanation of the company dress code or a section on workplace safety precautions? What about a list of benefits or guidelines on vacation time? Knowing what kind of information needs to be included in the packet will help you create an organized document that covers all your bases.
- Choose an Appropriate Format
When it comes to sending out your employee welcome packet, PDF files are generally considered the best format due to their versatility and compatibility with most computer systems and mobile devices. PDF documents can also be easily customized with images, logos and other visuals that will make them more attractive and informative. Plus, they are difficult to edit without special software and can be easily locked by creators, so they provide added security against any unauthorized changes being made.
- Edit and Refine Your Content
Once you have gathered your content into one document, it’s time to edit and refine it into a presentable format. Make sure all the information within the PDF is accurate and up to date; if there are any changes or updates needed from previous versions, now is the time to incorporate them into the new version. Also ensure that all visuals are properly formatted so they look professional and appealing; this includes making sure images are high resolution enough for web viewing as well as ensuring any fonts used are legible when printed in both color or black & white formats. Finally, be sure to proofread your content multiple times before sending out the final version—you don’t want any typos marring its quality!
- Gather Employee Agreement Signatures
Most companies require signatures of agreement on new employee packets, ensuring that they are on the same page and acknowledge acceptance of company policies and procedures. By generating and providing new employee welcome packets in digital PDF format, electronic signatures through solutions like Foxit eSign can be used to quickly and securely complete the agreement process and ensure everyone involved has the necessary copies.
Creating an effective employee welcome packet doesn’t have to be difficult! By setting goals at the outset, choosing an appropriate format such as PDF files, editing & refining your content carefully before sending out the finished product, and allowing for eSignatures, building an informative yet attractive onboarding document can be achieved quickly & efficiently. With these tips in mind, take some time now to create an outstanding employee welcome packet that will help keep new hires informed & engaged throughout their entire hiring process!
