Organizing PDF on Mac lets you get more out of your content


Like Foxit PhantomPDF on the PC, PhantomPDF Mac includes a set of organizational tools that make it easy to use and reuse your documents so you get more value out of them. You can combine PDF files, split a larger PDF into single or multi-page documents, reorder pages, create outlines, add pages, remove pages, and more.

It all starts with the Organize toolbar. Then your choices are clear.

Need to add a page?

Just open the Organize toolbar by choosing Tools > Organize or clicking the Common Tools toolbar, and choosing Organize.

Choose Insert. You’ll be asked whether it’s a file, the clipboard, or a blank page.


In the example below, we’re choosing to insert a blank page. You can specify the page it should go before or after, or if you want to place it at the beginning or end of the document. You can even specify how many blank pages you want to add. And of course, you’ll be given the option where to insert it in your PDF document. Choose each and you’re good to go.


Rotate, move, and delete pages

PhantomPDF gives you a lot of control not only over where you put pages or take them out, but how you orient them visually and what order you put them in.

Using the Page tools, you can:

  • Rotate pages left or right in 90-degree increments
  • Rotate multiple pages
  • Move pages around in your file
  • Delete pages

 To rotate pages, select the page that you want to rotate, and click Left or Right in the Organize toolbar to rotate it clockwise or counterclockwise. 

Move pages by dragging the page thumbnail to the desired location.

To delete pages, just move your mouse over a page that you want to delete, and click the floating blog-image-0925-3 on the page thumbnail.

Extract Pages

Extraction lets you reuse selected pages of one PDF in a different PDF. Extracted pages contain not only the content but also all form fields, comments, and links associated with the original page content so it’s a truly complete page.

Here’s how you do it.


Click Extract in the Organize toolbar then pick which page you want to extract. You can specify a page range, or a range of even or odd pages. You can also save all the extracted pages into one new PDF file or create a single-page PDF for each extracted page.

To keep things clean and organized, you can leave the original pages you want to extract in your PDF file, or delete the selected pages from the document after extraction. 

And of course, you can duplicate pages and replace one page with another in a single command.

Split PDFs into multiple files

To split a PDF document into multiple smaller documents, click Split in the Organize toolbar, then choose how you want to do it: by number of pages, maximum file size, by top-level bookmark if the document contains bookmarks, or each time a blank page is encountered. Blank pages will be discarded when splitting. 

It’s all about control

Since you have control over your PDF document’s organization and content, you can make sure that the flow and presentation fit what you want to say, the way you want to say it. And that enables you to make more use of the PDF documents you’ve already got.

To learn more about the capabilities built into PhantomPDF Mac, check out the user manual.

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