- October 3, 2023
- Brad Selbst, Sales Vice President
PDF is superior to other digital formats because it displays documents uniformly across different platforms, operating systems, and browsers. PDFs are the best format for a company to share documents with many users. Businesses can share PDF documents via email and upload them to their website.
In the past decade, PDF has become increasingly popular across various industries. Businesses can use spreadsheets or word processors for internal purposes and convert them to PDF for sharing. Here are a few industries that benefit from PDF conversion tools.
The web is now used to disseminate both full-time and part-time education materials. The eLearning market is growing, so educators will need tools to help them manage time, prepare documentation, and improve student productivity.
PDF conversion enables teachers to:
- Edit or reuse student lesson plans
- Convert a PowerPoint file to PDF slides to make it easier for students to share.
- Convert reports created in Microsoft Word or Excel to PDF to share with students.
Converting a file from one format to another is essential for eLearning. This allows educators to share their documents with students and other educators.
Today, PDF files are being used in various stages of manufacturing. Examples include:
- The Order Process
Orders can include order forms, requisitions and invoices. Purchase orders and other documents may also be included. These documents must be created, stored and then exchanged between the vendor and customer. These documents can be created using word processing software and converted to PDF. The PDF is then sent to the customer. The customer can sign the document using a digital signature and then send it back to confirm the order.
- The Production Process
PDF software is used to create Standard Operating Processes, prepare end-user guides, display data to different stakeholders, and prepare user manuals. You can convert these documents from Word or Excel to PDF and then send them to stakeholders. It’s easy to edit the document by converting it to its original PDF format.
- The Payment and Distribution Process
You can use a PDF document as an invoice when sending a bill to your customer. The order form can even be digitally signed for different approvals during the distribution phase. Vendors can make quick changes to documents by using PDF software.
Insurance companies have to deal with a lot of paperwork, including contracts, claim forms, no-loss statements, policy endorsements, and more. The insurance industry uses PDFs for a variety of purposes.
- Document signature using PDF software
Agents can obtain a client’s signature digitally on a PDF of a policy. This digital process saves agents time, money, and effort compared to when they had to visit clients physically to collect all documents.
- Claims management using PDF documents
Agents and other stakeholders, such as appraisers and adjusters, generate many documents when a claim is filed. Many of these documents must be archived over a long period of time. In the past, insurance company representatives would scan and email documents to agents. Agents would then print out the document, fill it in or work with the end user to do so and send it to the insurance company. This was a time-consuming, cumbersome process. Today, however, insurance companies have developed various systems to help manage claims seamlessly using documents in PDF format.