How to add a stamp to a PDF

Foxit PDF editor

This article will tell you how to create and manage stamps in PDF with Foxit PDF Editor.

The Stamp Tools in Foxit PDF Editor are a group of advanced tools that enable you to stamp content and watermarks into a PDF document. Foxit PDF Editor supports image stamps with various image formats (JPEG, GIF, BMP, WMF, etc.) and PDF file stamps. You can either create dynamic stamps which can obtain information from your system including name, date and time, or import existing dynamic stamps. Stamping PDF files is a very useful feature especially when you need to give reviewers some advices about the document’s status or sensitivity.                                        

Stamp a PDF

You can choose from a list of predefined stamps, or create custom stamps before stamping a PDF. All the stamps that you import or create are listed in the drop-down menu of the Stamp command and Stamps Palette. To apply a stamp, please do the following:

  • 1. Choose Comment > Stamp > choose a stamp from the menu. Or choose Comment > Create > Show Stamps Palette…. In the Stamps window, select a category from the menu, and then select a stamp.
  • 2. The cursor changes into a rectangle with the appearance preview of the stamp. Click on the position where you want to place the stamp, or drag a rectangle on the document page to define the size and placement.
  • 3. (Optional) To apply the stamp to multiple pages, please right-click the stamp and choose Place on Multiple Pages…. Specify the page range to place the stamp and click OK.

Notes:

  1. All the stamps that you import or customize will be listed after you click Stamp button, you can choose directly a stamp from the menu. If you need to import Monteith stamps, please save the Monteith stamp file in “C:\Users\%user profile%\AppData\Roaming\Foxit Software\Foxit PDF Editor\Stamps\UserStamps”. Before applying a Monteith stamp, you will need to set your identity information in the pop-up User Identity dialog box or in Preferences > Identity tab.The date format shown on the dynamic stamp is the same as that you set in your system.

Create a Stamp

You can create custom stamps and dynamic stamps.

  • ◇  Creating a Custom Stamp
  • 1. Choose Comment > Create > Create Custom Stamp.
  • 2. In the Create Custom Stamp dialog box, click Browse… and choose an image file or a PDF file. If the selected file contains multiple pages, you can drag the scroll bar to select a page.
  • 3. Type a new category name or choose a category from drop-down menu, name the stamp, and then click OK.

Note: If the stamp you choose is an image file, you can adjust the opacity of the image via dragging the scrollbar as needed. By default, Foxit PDF Editor will create transparent stamps from images with a white background.

You can also create a stamp from the clipboard. Please do the following:

  • Copy the image to the clipboard.
  • Choose Comment > Create > Paste Clipboard Image as Stamp Tool, the cursor will be changed into a rectangle.
  • Click on the desired place and you’re done.
  • ◇  Creating a Custom Dynamic Stamp
  • 1. Choose Comment > Create > Create Custom Dynamic Stamp….
  • 2. In the Create Custom Dynamic Stamp dialog box, choose one stamp template from the left list or create your own stamp template which can be an image file. Choose a category from drop-down menu or name a new one, then name the stamp.
  • 3. Specify Font, Font Size and Font Color. You can drag the Stamp Size slider to change stamp size when Font Size is set as Auto.
  • 4. From the Stamp Text option, please do the following:
  • ☆ Type the text that you want to show on the stamp in the Stamp Text field directly.
  • ☆ Choose <author name>, <date and time>, <date>, or <author name, date and time> to add current user, date, and time of your system to the stamp. Please note that the date format shown in the stamp is the same as that you set in your system. When you add the stamp text with <date and time> or <date>, Foxit PDF Editor will read the date format from your system and apply in on the stamp text you added.
  • ☆ Click <Custom values when stamp is added> to create custom dynamic stamp with custom values which invoke a prompt window for users to input information while adding a stamp in PDF file. If you select this option, define the Field Name and Example in the pop-up window, and click OK to add it to the custom dynamic stamp. If you choose this option, it is recommended to set Font Size as Auto so that the custom values you added in the stamp will be adjusted automatically to adapt to your stamp field. After adding the value, you can also drag the Stamp Size slider to adjust its size, if necessary.
  • 5. You can instantly adjust the added content to fit your needs when you preview current stamp on the right top preview pane.
  • 6. Click OK.

Manage a stamp

To manage a stamp, please do the following:

  • ● Choose Comment > Create > Manage Stamps, open Management Custom Stamps dialog box, and select a stamp.
  • ● Click Create and choose one option from the drop-down menu to create a stamp.
  • ● Click Edit to edit the selected stamp, such as changing category, stamp name, or replacing the image or PDF files etc.
  • ● Click Delete to remove the stamp.

Note: Deleting a custom stamp category will delete all stamps that are subordinate to it.

  • ◇  Cut/Copy and Paste a Stamp

To cut/copy and paste a stamp, please do the following:

  • ● Select the stamp you want to cut or copy.
  • ● Right-click the stamp > Cut/Copy. Or use the shortcut keys Ctrl + X/C to cut and copy.
  • ● Right-click on the page you want to paste the stamp and select Paste. Or use the shortcut keys Ctrl + V to paste.
  • ◇  Undo/Redo a Stamp

To undo/redo a Stamp, please click the undo button  and redo button  on the Quick Access toolbar.

  • ◇  Resize/move a stamp
  • ● Select the Hand command or the Select Annotation command.
  • ● To resize a stamp, select it, put the cursor on one of the red points, and drag one of the handles to make your adjustments.
  • ● To move a stamp, select it to drag.
  • ● To add a pop-up note to a stamp, select it and double-click the stamp or right-click it and choose Open Popup Note.
  • ◇  Rotate a stamp
  • ● Select the Hand command or the Select Annotation command.
  • ● Click the stamp with the command, a handle will appear over the stamp. Put the cursor on the handle and rotate the stamp by dragging the cursor. The rotating degree number will appear as you rotate the stamp.
  • ◇  Delete a stamp
  • Do one of the following:
  • ● Select the stamp you want to delete and then press the Delete key.
  • ● Right-click on the stamp, and choose Delete from the Context Menu.

Set Favorite Stamps

  • ● Choose Comment > Stamps > Create > Set Favorite Stamps….
  • ● Select a stamp in All Stamps panel, and then click Add to Favorite, then the stamp you select will be added to Favorite Stamps panel.
  • ● To remove a stamp from Favorite Stamps panel, select the stamp you want to remove and then click Remove from Favorite.

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