- May 16, 2023
- Brad Selbst, Sales Vice President
Optical Character Recognition, or OCR, has been around for a while now. Yet if you’re not using it to ensure your scanned documents are readable and searchable, and your paper documents are searchable and digitally available, here’s a list of other reasons why you should be.
Faster document processing
OCR is a fast way to process large numbers of documents. OCR allows you to quickly identify sensitive information and file documents at the correct place before they are printed. No more paper forms to file or sort.
OCR speeds up document processing because it can process both smaller batches and larger documents at once. OCR saves time for employees as it does not require the operator to manually sort through each scan. OCR allows employees the freedom to concentrate on other tasks such as answering customer questions or filling orders.
OCR technology is most effective in reducing document processing time. Manual labor can be expensive as can managing large volumes of documents. OCR technology allows for the conversion of paper documents into digital files and makes them searchable in seconds. All this is done without the need for staff to process documents manually. This will allow for a quicker turnaround, which can help you save time and money in the long term.
Improved customer service
Customers frequently send documents to companies such as invoices or order forms. These are then reviewed by customer service. This involves scanning the document and manually editing it to correct errors. Once the edited version has been scanned, it is sent back to be rescanned.
OCR technology automates this process by scanning documents and then converting them to searchable PDF files. These files can be used in your regular workflow.
OCR technology automates business processes. This technology allows you to automate your workflow and make it more efficient. OCR lets you scan documents at lightning-fast speeds. OCR makes it easy to scan documents at lightning-fast speeds. It is much easier to scan these documents than to have workers take photos or do it manually. They can place the document on a scanner and turn it into a readable OCR file almost instantly.
Lower overhead costs
Many employees are responsible for stock control in a warehouse. They must inspect every item that arrives and verify it is correct. They check that each item matches their database. This process can be completely automated using OCR technology. Each item’s barcode will be scanned by employees. It will automatically add the item to your inventory with all details. The data can be directly retrieved from the database without any human input.
Improved security and compliance
OCR technology can help you meet compliance requirements. OCR technology improves data security and protects customer info. It prevents fraud, tampering, and alteration of documents.