- September 15, 2020
- Mike Bigelow, JD, Product Marketing Manager
Recently, we announced that PhantomPDF 10 met the criteria for the iManage Universal API program. That’s good news for the legal industry because this integration allows firms to leverage Foxit PhantomPDF’s editing and document management capabilities directly through iManage Work Productivity Platform’s cloud and on-premises environments. While easy access to iManage documents may be the main story here, it’s not the only one. So how else can law firms benefit from this integration?
Users get up to speed quickly
Integrated access to iManage documents is made even faster with PhantomPDF’s familiar, Microsoft Office-style ribbon toolbar. This instantly recognizable, easy-to-use interface flattens the learning curve for lawyers and legal professionals, helping them get up to speed quickly and intuitively so they can focus on helping clients instead of navigating unknown systems.
Security and compliance
As law firms and professional services firms face mounting pressure from clients and internal stakeholders to improve security, the continued partnership with iManage ensures PhantomPDF complies with critical data privacy regulations. Seamless integration lets users secure and open legal PDF documents directly in iManage rather than saving files to a local PC or external drive, reducing the risk of unauthorized access outside of iManage’s secure DMS.
Other benefits of PhantomPDF’s iManage API integration include:
- USPTO-compatible PDF generation for EFS-Web, the United States Patent and Trademark Office’s Web-based patent application and document submission solution.
- Customizable and bulk redactions that permanently remove sensitive data, including metadata, from PDF documents.
- PDF portfolio creation, where several files of varied formats – such as Word documents, Outlook email messages, spreadsheets, PowerPoint presentations, and more – can be assembled into a single, unified collection for comprehensive access, whether it’s analyzing a case or accelerating document review.
Navigate legal PDF documents faster and more efficiently
Before the move to electronic documents, it wasn’t unusual for even the smallest law offices to tear through a ream of paper every couple of days. Just because all those documents aren’t getting printed out doesn’t mean they’ve gotten any shorter. Legal filings are often comprised of dozens, if not hundreds, of pages complete with headers, subsections, citations, and footnotes, not to mention plenty of scanned and imported attachments.
PDF editing software can help make sense of it all, whether it’s adding a clickable table of contents that takes readers right to the bookmarked request for a bill of particulars in the middle of a 150-page omnibus motion or converting a box of loose, scanned documents into a searchable text format to speed along e-discovery.
Substantial compression of large files for easier storage
Those same comprehensive legal documents that used to test the limits of Redweld folders when printed out still take up a lot of space, even if in digital format. Rather than constantly increasing the firm’s cloud storage or onsite data center’s capacity, however, PDFs offer a simpler, less costly solution. By reducing and compressing the size of the files themselves, PDFs make it easy to archive documents using less storage space and without sacrificing quality.
Bonus tip: Compressed PDF documents aren’t just a long-term storage solution. Many courts impose size limits on e-filings that could force a single document to be split into multiple submissions or mean major last-minute editing. Before diving into any of those headaches, a quick compression may demonstrate once again just how well PDFs let law firms do more with documents.