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Foxit DMS

Never Lose Another Document.

Centralize document storage, security, and governance in one hub. Foxit DMS is included free with a subscription to Foxit PDF Editor or Foxit eSign and includes unlimited storage.

Foxit DMS document control center
Document Control Center

Foxit DMS is Your Document Control Center

One Hub. One Truth. Unlimited Free Storage.
Store

Smarter Document Management

Organize your files in a centralized, cloud-based repository so documents are always stored, structured, and searchable.
  • OCR makes it easy to import existing files or images and convert them into editable, searchable text.
  • Custom Metadata with tagging makes it easy to index and classify documents.
  • Advanced Search locates files by name, content, metadata or with filters.
  • Folders and File Hierarchy simplifies navigation by providing structure to your library.
  • Template libraries ensure document consistency with pre-approved designs and branding.
Collaborate

Better Document Workflows

Access managed documents across supported applications and devices so teams can work from the same files.
  • Native integration with Foxit PDF Editor and eSign keeps document workflows in one ecosystem.
  • Share files across Foxit cloud and desktop apps to keep document work connected.
  • Live File Syncing ensures the latest updates are always saved.
  • Check In / Check Out Controls prevent overwrites and duplicate versions during collaboration.
  • Version History eliminates version chaos and keeps collaborators on the same page.
Better Connected Workflows with Foxit DMS
Manage

Stronger Data Protection

Protect sensitive documents and support compliance workflows with encryption, access controls, audit trails, and retention rules.
  • Encryption & Role-Based Permissions keep sensitive files visible only to authorized users.
  • Authentication Controls (SSO & MFA) protect access across teams and devices.
  • Audit Trails & Version Logs provide complete visibility into document activity.
  • Automated Retention Rules enforce proper archiving and deletion.
  • Compliance-Friendly Reports generate detailed logs for regulatory needs.
Stronger Protection and Governance with Foxit DMS
Connected Workflows

Create, Edit, Sign, Manage, and Store in One Platform

Create and edit Office files, prepare PDFs, collect signatures, manage contracts, and keep business records in one governed repository. Microsoft Online, PDF Editor, and eSign remain connected as documents move through each workflow.
PDF Editor Integration

Edit PDFs from your managed dashboard

Give PDF workflows a managed environment to organize files, track versions, and control access as documents move through editing and review.

  • Centralized file organization
  • Version history and check-out
  • Govern team access
More about DMS + Editor
eSign Integration

Build, send, and manage signed documents

Create reusable files with Microsoft Online, send them for eSignature from DMS, and keep completed documents centralized and governed.

  • Create reusable document templates
  • Send files for eSignature
  • Manage completed signed records
More about DMS + eSign
Microsoft Online Integration

Create and edit Office files online

Create, open, and edit Word, Excel, and PowerPoint files through Microsoft Online directly inside Foxit DMS — no separate Microsoft subscription required.

  • Word, Excel, and PowerPoint access
  • No Microsoft subscription required
  • Files stay centralized in DMS
More about DMS + Microsoft Online
Why Foxit DMS

Control every document from first save to final record.

Control how files are stored, found, governed, protected, and retained. Centralized storage, metadata, permissions, version history, retention rules, and audit trails help teams reduce document sprawl and keep critical information accessible.
Storage & Retrieval
Centralize files, organize them with metadata, and find documents faster with advanced search and OCR.
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Information Governance
Use metadata, version history, audit trails, and policy controls to manage content with clarity.
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Access Control
Protect sensitive files with role-based permissions that give the right people the right level of access.
Learn more
Records Retention
Apply retention rules to archive, expire, or delete documents based on policy, status, or metadata.
Learn more
Download the White Paper

A Buyer’s Guide to Document Management Systems

Review practical considerations for selecting and implementing a document management system, including security, governance, workflow, and cost.
  • Enterprise DMS implementation roadmap
  • Security and compliance frameworks
  • Cost savings and efficiency metrics
  • Real-world case studies and examples
Download
Foxit DMS white paper
Feature Set

Store, Search, Share, and Protect

Review the storage, search, versioning, access, retention, and audit capabilities available in Foxit DMS.

Store, organize, and manage all your documents with advanced metadata and search capabilities.

Content Storage
Upload and store most document types (PDF, Word, Excel, PowerPoint, images, JPEG, PNG, Audio, Video, CSV, JSON, HTML, Text, etc.).
Metadata and Tags
Add and view custom metadata and tags for every document and folder. Enhance search, organization, and compliance readiness.
Advanced Search
Use advanced filters, tags, and metadata to quickly find and organize documents.
Template Management
Create and manage standard file templates—PDFs, Office files, or pre-filled forms—for consistent document reuse across teams.

Enterprise-grade document control with version management and collaboration features.

Folder and File Management
Organize documents using folders, subfolders, and file hierarchy for easier access.
Version Control
Maintain and restore previous versions of documents to prevent accidental overwrites.
Check-In / Check-Out
Lock documents for exclusive editing and check them back in to maintain control and prevent conflicts.

Enterprise-level security with comprehensive audit trails and compliance features.

Audit Trail
Track document and folder activity with a complete audit history for compliance and transparency.
Audit Logs
Maintain detailed audit logs of contract edits, approvals, and signature events with timestamps.
Data Residency
Documents are stored in U.S. and Germany data centers to support data localization requirements.

Advanced governance features that support compliance requirements and document lifecycle management.

Role-Based Access Controls
Define user access and editing rights to ensure document security and compliance.
Automated Retention Scheduling
Automatically apply retention rules to documents based on type or metadata.
Document Analytics & Reporting
View insights on document opens and interactions to support better tracking, reporting, and audits.

Need Team Licenses or Custom Solutions?

Get volume pricing, enterprise security features, dedicated support, and custom deployment options for your organization.

Team collaborating on documents
Volume Licensing
Get Started

Ready to Experience the Power of Foxit?

From digital signatures to automated compliance, Foxit unifies how businesses edit, engage, and manage documents in a single productivity suite.

  • Centralized, cloud-based document repository
  • Free, unlimited storage pooled across your account
  • Native integration with Foxit PDF Editor and eSign
  • Enterprise-grade security, audit, and compliance
  • Bi-directional workflows across desktop, cloud, and mobile
  • One platform to edit, sign, store, and govern
DMS FAQ

Foxit DMS FAQ

Foxit Document Management System, also called Foxit DMS, is a centralized cloud repository for storing, organizing, searching, sharing, and managing business documents. It includes metadata, version history, access controls, retention rules, audit trails, and related governance tools.

Foxit Document Management System, also called Foxit DMS, is included free with a subscription to Foxit PDF Editor or Foxit eSign and includes unlimited storage. A PDF Editor perpetual license does not include Foxit DMS.

Foxit Document Management System, also called Foxit DMS, includes unlimited storage pooled across the account. Teams can use that shared storage to centralize and manage business documents.

Foxit Document Management System, also called Foxit DMS, adds metadata tagging, advanced search, version history, check-in/check-out, role-based access, retention rules, and audit trails to centralized document storage. These capabilities support document management across the full lifecycle.

Foxit Document Management System, also called Foxit DMS, connects with Foxit PDF Editor and Foxit eSign through one governed repository. Teams can edit PDFs, collect signatures, manage contracts, and keep completed records centralized, searchable, and governed.