The portable document format (you know it as PDF) has been around for years and can
be used in hundreds of different ways by people in virtually any industry. Here are our favorite tips and tricks for using PDFs to your advantage.
Not only does converting files to PDFs save hard disk space, but using PDFs can help businesses or agencies go completely paperless, greatly shrinking their carbon footprint.
The average American office worker prints
pages each year.(8)
Many PDF products come with powerful annotation capabilities for effective collaboration. Some products also provide shared review capabilities that allow users to read and respond to others’ comments.
3 in 4
say online collaboration tools will be important to their business in the next year. (9)
Today’s PDF products provide word processor-like editing capabilities, enabling users to easily modify their living documents without additional file conversions.
per hour medium edits to normal document (11)
Your PDF doesn’t just have to consist of text and images — you can incorporate video, audio, animations, interactivity and more into a PDF, providing you with rich, interactive documents. After all, most people are visual. (1)
You can digitally sign documents or add document timestamps. Certified digital signatures assure the recipient of authenticity and integrity.
Projected size of e-signature provider industry by 2020 (4)
Converting the documents you have now into PDFs can save as much as
For a small business, that could mean not needing to update your computers as often for file storage issues.(6)
Schools, governments, even businesses, have simplified data entry through the use of fillable PDF forms. Some options even include predictive type so entry is easier. You can also capture form data into databases and files.
Annual time spent filling out all the forms associated with an IRS Form 1040 tax return(7)
No matter what device or operating system readers use, the PDF will always look exactly the same, allowing the look and feel of the document to be preserved just the way the author intended. Users just need to download a free PDF reader.
Desktop OS market share (10)
Mobile/tablet OS market share (10)
Combine different file types into one polished, organized package. Whether it’s for personal or business use, these documents can be shared with anyone, just like any other PDF. (1)
Average number of people who apply for a given job, so it’s vital that you stand out from the crowd with a solid portfolio (2)
PDFs support high levels of data encryption and security, providing an easy approach for secure sharing through commonly used methods.
Businesses in the U.S. and Europe face an average of