Employees and More Profit
Eliminate Wasted Time
If you are uploading, downloading, searching, and opening files from the cloud, even a few seconds’ delay can be frustrating — especially if they’re on the phone with customers. The larger and more complex the file, the bigger the delay. While you may not be able to speed up the pipeline, you can decrease the size of what’s moving through it. By compressing documents, they become faster and easier to access. In addition, quickly and accurately creating searchable PDFs removes the need for manual search, further saving time.
Management and Reduced Risk
Standardize Your Content
So many file formats, so little time. But which format should you use? It’s tempting to store documents in their original file format, but this may put your organization at risk for a variety of reasons. These include file format compatibility problems and unintentionally importing viruses or documents with active content. The good news is, document conversion to a single ISO standard format can largely relieve many of these issues. By digitizing your paper documents and standardizing your digital documents to the universal, searchable PDF/A format, you can eliminate a number of these risks.
Archive Documents to PDF/A
It’s tempting to store documents in their original file format, but this may put your organization at risk. Now more than ever - digital media needs to be archived, searched, and analyzed. PDF is the only standard that has the flexibility, industry trust, and the International Organization of Standardization (ISO) certification to be used as an electronic document archiving standard. PDF/A is a version of PDF specifically designed by the committee to provide the set of features required to encapsulate all of a document’s properties, with no information loss. With PDF/A, one can reliably replicate the exact look and feel of a document years later avoiding compliance risks, compatibility problems, and avoid importing viruses with active content unintentionally into your archive and cloud-based systems.
Reduce Egress and Storage Costs
Every time employees access documents in the cloud, your host charges you egress fees that are frequently overlooked when calculating cloud hosting fees. Data egress charges, incurred when data is transferred out of a cloud storage account, are a particularly troubling aspect of budgeting for cloud storage. Smarter ways to manage these hidden costs can keep unexpected fees out of your budget. Discover how reducing file size via advanced document compression can help your organization lower and stabilize cloud storage costs.